New-Entrant Audit Checklist
The 10 things an FMCSA new-entrant safety audit checks first. Missing any of the first seven for even one driver can mean an automatic fail.
- Drug & alcohol testing program: you're enrolled in a DOT testing program, and every driver is in a random pool.49 CFR 382.305 (random testing)
- Pre-employment drug test: a negative result is on file for every driver before their first dispatch.49 CFR 382.301
- Medical certificate: every driver has a current medical examiner's certificate, and you keep a copy.49 CFR 391.41, 391.51
- Valid CDL: each driver's license matches the class and endorsements they actually drive.49 CFR 383.23, 391.11
- Motor vehicle record (MVR): pulled at hire and again at least every 12 months.49 CFR 391.23, 391.25
- Clearinghouse queries: a full pre-employment query, plus an annual query for every driver.49 CFR 382.701
- Driver qualification file: the driver's application, plus previous-employer safety inquiries (3 years).49 CFR 391.21, 391.23
- Annual vehicle inspection: done within the last 12 months on every truck and trailer, with documentation.49 CFR 396.17
- Driver vehicle inspection reports (DVIRs): completed and kept.49 CFR 396.11
- Insurance: proof of the required coverage is on file with FMCSA (MCS-90 / BMC-91).49 CFR 387.7, 387.9
Citations are to Title 49 of the Code of Federal Regulations; check current text at eCFR. This checklist is a preparation aid, not legal advice, and CarrierAutopilot is not affiliated with FMCSA.